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On this page
  • Important tasks for planning your show
  • 2 weeks before your show or earlier
  • 1 week before your show or earlier
  • The week of your show
  • Example Workback Schedules

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  1. Resources
  2. Plan & Promote Your Show

Plan your Show with a Workback Calendar

PreviousCreating your Promotional PlanNextDesign Your Show Flow (Run of Show)

Last updated 7 months ago

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A successful show requires successful planning. It is often easier to start from the live date and then work backward to determine what elements you need as part of your planning process. This will give you your workback calendar, which is similar to any other project workback schedule.


Important tasks for planning your show

We have outlined the must-have items to have in place if you are on a tight timeline and planning a show within two weeks. With practice some of these will become second nature, and you won't need to dedicate time to them before every show. But to start, you'll want to think each one through.

Examples of 2 week, 3 week, and 4 week workback calendars are at the bottom of this article.

Tip: use our downloadable alongside the steps in this article.

() items only required for your first show

2 weeks before your show or earlier

1 week before your show or earlier

Tip: Once you've set up your Shop app card, encourage your audience to sign up for notifications there. This way they won't miss your exclusive launches and discounts.

The week of your show


Example Workback Schedules

Here are some examples of workback schedules we've used in the past, depending on how much time we have (or want to spend) to prepare.

Rehearse the show and

() Ensure your and/or website ( or ) are set up with the Stage TEN Player

Promote! Promote! Promote! Using your existing is a great way to get the word out

2 Week Prep ()

3 week prep ()

4 week plan ()

☝️
☝️
Show Checklist
designing your show’s flow
promotional plan
show assets
Stage TEN and your Shopify store are connected
check all equipment and internet speed
☝️
Shop app
Shopify-powered
not
social platforms
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Click to Download
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